FAQ registration

Letter of Invitation

If you require an invitation letter as part of your visa application, you can request one by sending an e-mail to aila2021@gcb.nl. Please complete your registration and payment first. No letters of invitation will be issued without a completed congress registration.

Payment methods

We accept payments by credit card and bank transfer. We cannot accept payment by check and debit card. Any additional fees (e.g. bank changer) are at own expense. Payment of the applicable registration fee must have been made within 14 days after registration to secure your participation.

Privacy Policy

Personal data will be collected, processed and stored by Groningen Congress Bureau (the "Processor”), on behalf of AILA in its capacity as data controller, only for the preparation and execution of the AILA2021 Congress. Delegates’ personal data will be retained securely and under the applicable law, you may, at any time, request access to your personal data, as well as its rectification, erasure or limited processing, portability of your data, or oppose to the processing by written request addressed to the Data Controller through the e-mail address aila2021@gcb.nl Groningen Congress Bureau does not give your personal information to anyone else unless one of the following applies;

• You would reasonably expect that your information will be passed on to the recipient as part of the provision of products or services to you ancillary to your registration for this conference;
• You have consented;
• It is required or authorized by law;
• It will prevent or lessen a serious and imminent threat to somebody’s life or health;
• It is reasonably necessary for the enforcement of the criminal law or of a law imposing a pecuniary penalty, or for the protection of public revenue.

Cancellation

Cancellation of registration has to be done by email to the AILA2021 Secretariat (aila2021@gcb.nl). If a cancellation is received before or on June 10, 2021 reimbursement of the registration fee and social events, minus 75 Euro handling charges, will be made. After this date, or if registrants fail to attend the Congress for any reason whatsoever, regrettably no refund (registration fee and social events) can be made.

Press

Representatives of the press and media agencies with media credentials are welcome to attend AILA2021. Contact the Congress Secretariat for details of media registration. By registering as media representatives for AILA2021 journalists, press photographers, film crews and other members of the press accept that they must comply with the AILA2021 Press Policy. Failure to do so may result in the immediate withdrawal of press registration. Picture taking, audio/video recording and/or filming at the AILA2021 Meeting venue without prior permission of the organizers are prohibited. Requests for interviews of speakers or faculty should be sent to the Congress Secretariat.

Student Registration

The AILA2021 offers a reduced registration to students enrolled in an accredited college or university program. Students for whom tuition is paid for or reimbursed by an employer are not eligible for discounted registration. During the registration students need to upload a student card.

Travel grants / Solidarity awards

There will be travel grants / solidarity awards. For more information please visit https://aila.info/about/solidarity_award/ this is unfortunately no longer possible; the awards have already been granted

Credits

If you need credits (ETCS) for attendance at AILA2021, you need to ask your own research school how many they are willing to assign for the five-day conference. AILA2021 will be able to issue attendance certificates only

Fee waivers

Are there fee waivers for invited or featured speakers or other invitees?

To keep registration costs as low as possible, AILA 2021 will not be able to fund any featured speakers, but symposium organizers are free to obtain their own funding if possible.